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Document Management
The WebSpace Platform provides robust document management and document lifecycle management that extends from document creation, to review, approval and iteration. WebSpace leverages a secure web-based central repository to archive, query, retrieve, check-in/check-out, and perform version control of documents collected and used throughout the system.
A flexible workflow engine allows virtually any document management review and approval process to be enforced, including those requiring complex rejection loops or conditional branching. Electronic signatures and comment histories are retained with each revision, providing the audit trail necessary for compliance with standards bodies such as ISO or government agencies like the FDA.
Any number of companies or organizations can be included in the document management capabilities of WebSpace. Whether remote users are given read-only access to certain released documents, or whether they actively participate in document creation and approval processes, WebSpace makes it easy to collaborate across firewalls.
See how WebSpace works!
Watch our full featured Flash tour to see a detailed
look of how easy it is to use WebSpace for your
Document Management needs. For more information,
please contact us when your done to set up a personal
demo and a free 30 day trial of our software.
Learn more about:
Project Collaboration | Business Process Automation | Action Item Management
Key Features - Document Management
Define custom document types, each with their own set of required and optional attributes.
Associate multiple files with a single document type (i.e. RFP Package). No file size limit.
Tag documents with one or more keywords to group related documents and improve document searching.
Enable full document version control with "check-in" and "check-out" functionality.
Define a customized revision numbering scheme for each document type.
Microsoft Office Integration — check-in, check-out documents directly within Microsoft Office applications such as Word, Excel, PowerPoint, etc.
Define document lifecycle approval workflows and enforce these workflows on check-in.
View a document's complete revision history. Rollback to older revision or purge certain revisions (with the appropriate admin rights).
Automatically number your controlled documents using a powerful number generator.
Associate documents with other records managed in NexPrise.
Capture document-specific comments and discussions via linked discussion threads containing text, images, links, tables, etc.
View document time-based activity logs identifying users and actions performed.
Locate documents by performing powerful attribute, keyword, or full text searches, or by searching document associations.
Send email alerts to selected users, linking them directly to documents, files, or folders.
Proactively subscribe to any WebSpace document or folder to receive automatic change notifications.
Share native documents with any remote customer, partner or supplier, or generate PDF versions for access by these users.
Bulk import entire file system directories to the WebSpace server.
Integrate WebSpace with document imaging or fax systems.
Customer Testimonials
Go ahead...kick the tires
