Business Process Automation (BPA)

In business, the only constant is change. Systems change, partnerships change, markets change, the business world is in a constant state of flux. Unfortunately, enterprise software applications are by their nature rigid, complex and often inaccessible to untrained users or external audiences. As such, users adapt by managing business processes with homegrown databases, spreadsheets and email. Visibility, cycle time and decision making suffer.

WebSpace offers a unique solution to your business process automation needs. We give you the capability to streamline business processes, automating the collection of data and documents inside or across firewalls via workflow-driven Web forms. All information is captured in the central WebSpace repository for easy access and reporting. Leveraging the powerful WebSpace security and permissions model, information from existing enterprise data repositories can be included in the business process and safely shared with outside parties.

Using a WebSpace Studio application, database objects/records may be defined, Web forms may be created, and workflows may be modeled — all in a single integrated tool. This speeds development and testing of your business process and insures that changes can be accommodated quickly.

An Object Modeler is used to create customer specific document definitions or business objects by adding the custom fields/attributes necessary to support workflow rules and provide visibility and reporting. In addition, custom WebSpace attributes may be mapped to existing enterprise data sources (either directly or via intermediate database tables or data extracts). This eliminates redundant data entry by allowing enterprise information to be queried and any associated WebSpace form fields to be "auto-filled". Creating these definitions is as easy. Just add the necessary attributes and publish the object definition to the WebSpace Server.

A Forms Modeler can then be used to create the screens that users will interact with throughout the business process, separating the presentation layer from the data layer. Using the Forms Modeler, related attributes can be grouped together (similar to paper based forms). These groups can then be hidden or made non-editable based on who's viewing the form and the workflow activity being performed. This functionality enhances the end user experience by exposing only the information necessary to complete a given task.

A full featured Workflow Modeler and robust workflow engine support any type of business process, from serial and parallel workflow activities to complex approval loops. A drag and drop interface makes it easy to create complex workflows and associate them with your existing documents and Web Forms.

Automating your simple and complex business processes using the WebSpace Studio and deploying them to the WebSpace Server saves hours of custom development time and adds even more value to your WebSpace Platform investment.

Learn more about:

Document Management  |  Project Collaboration  |  Action Item Management